Human Resources Manager

Job Summary

The Human Resources Manager is responsible for directing the planning, development, implementation, administration, and budgeting for the Human Resources Department. This includes developing and implementing policies, procedures, organizational development and establishing best practices that support the organization in achieving the mission, vision and goals of Sanford Behavioral Health.

Role and Responsibilities

• Oversees and manages the Human Resources Department; plans, organizes, and controls all activities and projects of the department.
• Develops, implements and maintains HR department goals, objectives and processes.
• Supervises and oversees the HR Generalist, while working closely with the Human Resources Business Partner on strategic planning and organizational development for Sanford.
• Communicates organizational personnel policies and procedures for employees and supervisors/managers.
• Functions as an active member of the organization regarding process improvement, strategic planning, and input, as needed.
• Works with department supervisors and department heads to resolve personnel issues.
• Oversees maintenance of personnel files and records to ensure current and accurate files are in accordance with regulatory requirements.
• Serves as an administrator for HRIS, including ensuring correct and accurate data entry, implementing new processes, and training HR staff on proper protocol.
• Monitors and ensures the organization’s compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and procedures to maintain compliance.
• Interprets and explains human resource policies, procedures, laws, standards and regulations to managers and staff as needed.
• Participates in developing organizational guidelines and procedures.
• Consults with managers on employee issues and provides guidance within the scope of policies, procedures, and employment law.
• Works with the HR Team, Managers, and Executives to develop strategies in motivating and retaining employees.
• Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks, and ensuring regulatory compliance.
• Keeps the executive team and ownership informed of all possible legal risks and deviations from policy, including, but not limited to, offers of employment or lack thereof, lack of consistency between lines of business with policy enforcement, etc.
• Escalates risk factors to the appropriate executive representative as it relates to potential or actual legal litigation and internal liability insurance.
• Maintains and updates as necessary all job descriptions to ensure compliance with ADA, EEOC, FLSA, FMLA, and CARF.
• Supports and assists the HR Generalist to ensure accuracy and completeness of benefit enrollment in HRIS to ensure all current and new employees have timely coverage.
• Oversees and administers the 401(k) plans to ensure compliance and accuracy.
• Assists in educating newly hired employees on HR policies, internal procedures, and regulations.
• Leads all employee life cycle initiatives (recruiting, onboarding, retention, training, and separation).
• In conjunction with the Human Resource Generalist, oversees tracking of all licensing renewal for licensed staff, as well as annual DMV checks for positions that require the essential function of driving.
• Provides support and back up to the Human Resources Generalist and Human Resources Business Partner.
• Participates in staff development and training, including staff meetings, in-service trainings and annual trainings required by Sanford Behavioral Health on a timely basis.
• Oversees payroll management processes to ensure payroll compliance and accuracy.
• Performs other duties as assigned.

Qualifications and Education Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or related field, required.
• Minimum of 5 years Human Resources experience related to recruiting, payroll and employee relations.
• Experience in payroll management required.
• SHRM-CP or PHR certification, preferred.
• Supervisory experience preferred.

Knowledge/Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent ability to maintain confidentiality.
• Excellent interpersonal, negotiation and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Demonstrates a high level of professional ethics.
• Ability to create and maintain positive, team-building attitudes amongst employees.
• Ability to prioritize tasks and to delegate them when appropriate.
• Thorough knowledge of employment related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to learn the organization’s HRIS.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds.
• Must be able to perform repetitive tasks such as typing for extended periods of time.
• Must be able to clearly express and exchange ideas by means of spoken words to impart oral information to employees or others accurately or quickly, engaging in sometimes lengthy conversations or presentations.
• Must be able to ascend and descend stairs daily.
• Must be able to seize, hold, grasp, turn or otherwise work with your hand or hands.
• Must be able to perceive sound by ear to interpret oral information from employees or others accurately or quickly.
• Work will be performed in an office environment with fluctuating temperatures.

ADA Disclaimer

The employee must be able to perform the essential functions of the position satisfactorily.  If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. All requests must be made to the Human Resource Department in writing.